Website Privacy Notice

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Who we are

We are Whitburn Pentecostal Church. Our website address is: http://whitburnpentecostal.com. Our address is Reveston Lane, Croftmalloch Road, Whitburn, EH47 8HJ. To contact us you can use the contact form, email us, or phone the church office. Our Data Protection Officer can be contacted through these methods.

Contact forms

If you contact us through our contact form this information will be handled by our email provider and we will use the information you send us to provide the service/information you have requested. This may include your name, email address and any message you send us.

Cookies

This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping baskets, and provide anonymised tracking data to third party applications like Google Analytics. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers.

Embedded content from other websites

Pages on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We use Google Analytics to track the number of visitors to our website. This information is completely anonymised is simply tells us which pages were accessed and for how long to help us develop the website.

You can opt-out of having making your site activity available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (gtag.js, ga.js, analytics.js, and dc.js) that is running on websites from sharing information with Google Analytics about visit activity.

Who we share your data with

We will not share your data with anyone unless requested by you.

Where we send your data

Visitor messages may be checked through an automated spam detection service.

Data Privacy Notice

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the ‘GDPR’).

2. Who are we? 

Whitburn Pentecostal Church is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

Whitburn Pentecostal Church complies with its obligations under the ‘GDPR’ by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution; 
  • To administer membership records; 
  • To fundraise and promote the interests of the charity; 
  • To manage our employees and volunteers; 
  • To maintain our own accounts and records (including the processing of gift aid forms);
  • To inform you of news, events, activities and services running at the church;

4. What is the legal basis for processing your personal data?

  • Your explicit consent so that we can keep you informed about news, events, activities and services.
  • Legitimate interest where that we can notify you of event programmes, rotas or other changes within groups/meetings you attend.
  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and 
    • there is no disclosure to a third party without consent. 

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will not share your data with third parties.

6. How long do we keep your personal data?

We retain: your data while you are an active member/attendee of the church or a related group; gift aid declarations and associated paperwork for up to 7 years after the calendar year to which they relate; and church records (baptisms, membership, marriages, funerals) permanently.

7. Your rights and your personal data  

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data which we hold about you; 
  • The right to request that we correct any personal data if it is found to be inaccurate or out of date;  
  • The right to request your personal data is erased where it is no longer necessary for us to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable).
  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the church office by email or phone.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.